Billing Specialist (Contractor)

Join Wheel as a Billing Specialist: Make an Impact in Healthcare

Are you looking for a part-time role that offers flexibility, a competitive pay range, and an opportunity to contribute to the transformation of healthcare? Wheel is on the hunt for a Billing Specialist to join our team and help us streamline client billing processes. If you're a detail-oriented professional with a background in billing and accounts receivable, this could be the perfect fit for you.

About Wheel

At Wheel, we're revolutionizing healthcare by providing innovative virtual care solutions to some of the most forward-thinking companies across the U.S. Through our cutting-edge platform, we help organizations deliver high-quality virtual care at scale, boosting consumer engagement and building brand loyalty along the way. Our services include configurable virtual care programs, an intuitive consumer interface, and access to a nationwide network of board-certified clinicians. To learn more about how we’re shaping the future of healthcare, visit wheel.com.

The Role

As a Billing Specialist (Contract) at Wheel, you'll be an integral part of our team, supporting our billing operations and ensuring accurate and timely invoicing for our clients. Reporting directly to the Senior Accounting Manager, you’ll play a key role in managing various operational and technical work streams. This role is ideal for someone with a keen eye for detail and a passion for optimizing billing processes.

Location: Remote (USA)
Employment Type: Full-time, Part-time (10-15 hours per week)
Hourly Pay: $25 - $35
Preferred Time Zone: Central Time Zone (Austin, TX preferred), but Eastern Time Zone applicants are also considered.

Responsibilities

• Full-cycle Billing: Handle all aspects of the billing process, including preparing, reviewing, and processing client invoices.
• Client Invoicing: Collaborate with Operations Leads and the Senior Accountant to understand client-specific billing needs and ensure invoices are accurate and sent out on time.
• Clinician Pay Tracking: Manage and reconcile clinician pay data to ensure all payments are accurate.
• Payment Tracking: Use Stripe to oversee payment tracking, reporting, and reconciliation, ensuring timely collections and resolving discrepancies when they arise.
• Process Improvement: Proactively identify ways to streamline the billing process to improve collections and accuracy.
• Month-End Close Support: Assist in the month-end close process, working closely with the Senior Accountant on reconciliations and journal entries.
• Client Service: Provide prompt, professional service to both clients and internal teams by addressing inquiries and resolving any issues.
• Report Generation: Run reports, analyze data, and prepare billing reports for clients.
• Backup Support: Be prepared to step in as a backup for the Senior Accounting Manager and Senior Accountant when necessary, ensuring deadlines are consistently met.
• Compliance: Assist in compliance audits and ensure that all billing processes align with company and regulatory standards.

Who You Are

• Education: Bachelor’s or Associate’s degree in Accounting, Finance, or a related field (preferred).
• Experience: At least 2 years of experience in billing, accounts receivable, or payments.
• Proficiency: Experience working with Stripe for payment management and reconciliations. Familiarity with NetSuite and Tipalti is a bonus.
• Skills: Strong understanding of accounting principles, excellent communication skills, and high attention to detail. You're organized, analytical, and able to work well under pressure.
• Tech Savvy: Advanced knowledge of Google Workspace and Excel (including pivot tables, formulas, and data analysis) is essential.
• Self-Starter: You’re independent, self-motivated, and comfortable managing multiple tasks at once, even in a fast-paced environment.

Why Wheel?

By joining Wheel, you’re not just taking a job – you’re becoming a part of a mission to transform healthcare. You’ll have the opportunity to contribute to a growing company, collaborate with talented individuals, and work on meaningful projects that make a real difference.

We’re committed to building a team that reflects a variety of backgrounds, perspectives, and skills. At Wheel, every team member’s success is our success, and we are committed to fostering an inclusive environment where all voices are heard.

How to Apply

Ready to make an impact? If you meet the qualifications and are excited about the opportunity to help shape the future of healthcare, we encourage you to apply today! Please send your resume and a brief cover letter outlining your experience and why you're interested in the role.

At Wheel, we believe in equal employment opportunities for all. Our hiring decisions are based solely on merit, competence, and performance. Join us in making a difference in healthcare!